New Electronic Document Records Management System Implemented
A new electronic document records management system that will make information management more efficient, readily available and cost-effective, is being implemented by the Mackenzie District Council.
“We recognise that the effective management of Council information provides real value to businesses, communities and ratepayers,” says Council Records & Information Manager, Liz Law.
“It can be more easily trusted, understandable, protected and found readily when needed. It also enables the public to easily access information about Council’s work, which is vital for accountability and transparency,” Ms Law said.
The new Laserfiche system was implemented in July and all new records are now being electronically stored and managed on it. Over time, older Council records will also be digitized and put on the new system.
Previously Council had used a mixture of filing systems that included paper-based storage and shared drives, but the new system will be more efficient both in record retrieval time and cost. For example, the community will be able to more efficiently access information such as property records.
The system has been developed with the support of the Council’s shared IT services with Hurunui District Council.
“It’s all part of our drive to improve our systems and efficiency around management and storage of our information,” Ms Law said.